Welcome to our TroopMaster GS 'How To' Videos.
The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program.
General Operation
Overview
Quick overview of program operation.
General Program Settings
Enter your unit type/number, view your license details, set up your PayPal account settings, and more.
Website Theme
Choose from either a dark or light theme for your site.
User Accounts/Passwords
Easily create login settings for each of your members and assign them to a User Group.
User Group Permissions
Control which areas of the database each user group can view and/or edit and which members they can access.
Quick Data Entry
Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database.
Easily stay in contact with your unit through email.
Email Groups
Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.)
Fundraisers
Detailed tracking of fundraiser sales and payment collections.
Custom Filters
Easily create groups of members to include on specific reports.
Full Data Entry Log
Full, detailed log of exactly which members have updated specific fields in your database. Helps ensure more accurate data entry.
Transfer Members To Another Unit
When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records.
Receive Members From Another Unit
When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit.
Scouts
Patrols
Define patrols and assign your scouts.
Scout Management
Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more!
Scout Advancement
Track full details on your scouts' Badges, Awards, Journeys, and more!
Custom Scout Awards
The program includes many standard awards but you can add your own local or custom awards as well.
Define Scout Leadership
The program includes standard leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list.
Define Scout Training
The program includes standard training courses but you can add your own local or custom courses as well.
Scout Custom Fields
Add custom fields to the database to track details for items not included on the standard data tracking screens.
Group Credit
Promote to Next Grade
Easily promote all of your scouts to the next grade and the beginning of each new school year.
Group Credit Awards, Training, and Swimming Levels
Save time by credit awards and other items for an entire group at once instead of having to credit each member individually.
Unit Elections/Group Scout Leadership
After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen.
Adults
Adult Management
Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more!
Adult Training
Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses.
Group Credit Awards, Training, and Swimming Levels
Save time by credit awards and other items for an entire group at once instead of having to credit each member individually.
Define Adult Awards
The program includes many standard special awards but you can add your own local or custom awards as well.
Define Adult Leadership
The program includes standard leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list.
Define Adult Training
The program includes standard training courses but you can add your own local or custom courses as well.
Adult Custom Fields
Add custom fields to the database to track details for items not included on the standard data tracking screens.
Points of Contact
POC Management
Scouting units have many people who they need to keep in contact with on a regular basis. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc.
Activities
Activity Management
Edit and manage activities and events for your unit.
Activity Calendar
Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit.
Recurring Activities
Quickly add activities to your database for regularly occuring events such as weekly meetings.
Individual Activity
Edit activity, attendance, and other details on your unit's activities.
Prior Service/Totals
Track details for service and activity totals for members transferring to your unit from a previous unit.
Define Activity Levels
Activity levels such as Unit, Patrol, and Individual allow you to categorize your activities.
Define Activity Types
The program comes with a number of built-in activity types but you can add your own custom types as well.
Activity - Credit Toward
Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Credit toward Second/First Class, Camping, Hiking, Service, etc. can all be specified for each activity.
Subscribe to Calendar
View your unit activity details directly in your personal Gmail or other calendar.
Activity - Email Reminder and Documents
Email reminders to your members for upcoming activities.
Activity Registration
Allow your members to register and pay for upcoming activities quickly and easily.
PayPal Payments
Easily set up links for payments through PayPal for your members to pay for upcoming events when they register.
Permission Slips
Create custom permission slips for your upcoming activities.
Activity - Bulk Delete
Consolidate your activities list by removing older or less-important activities from your database. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable.
Unit Website
Custom Website
Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting.
Weekly Newsletter
Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit.
Announcements
Post unit announcements to your website, home page, and newsletter.
